Tuition & Policies

These policies are subject to change at any time without prior notice. The most current version is always available at birchwoodperformingarts.com/tuition-and-policies. Enrollment constitutes agreement to the policies in effect at the time of each billing cycle.

Tuition

All rates listed below are current as of June 13, 2026. A 3% tuition increase goes into effect each September 1st and will be reflected in this section at that time.

Music Together® Mixed Ages

  • $115/month - first child

  • $50/month - second sibling

  • FREE - sibling under 6 months

Private Lessons

Bold Choices: Teen Acting Studio

Small Group Dance Classes

  • $211/month - four 30 min lessons/month

  • $317/month - four 45 min lessons/month

  • $423/month - four 60 min lessons/month

Small Group Voice Lessons

Musical Theater Classes & Shows

  • $199/student - summer session

  • $199/student - summer session

  • $199/student - summer session

  • $950/student - when paid in full

  • $1025/student - when on payment plan

Studio Policies

Our commitment to you:

  • We promise to provide you with the tools needed to continually progress in your lessons.

  • We promise to build up your confidence so that you can be the best performer you can be.

  • We promise to bring a positive attitude to each lesson.

  • We promise to accept you for who you are and where you’re at on your journey.

  • We promise to always be 100% committed to your success.

Your commitment to us:

  • You promise to come into each lesson with an open mind and willingness to try new things.

  • You promise to put in work outside of your lesson time towards your goals.

  • You promise to treat us with respect.

What does your private lesson investment include?

  • Private lessons on days that Birchwood Music Company is open.

  • Flexible scheduling up to 24 hours prior to your lesson time.

  • Communication with your instructor and studio manager via email or text during regular business hours.

  • Warm-up tracks upon request

What does your investment not include?

  • Fees for workshops, festivals, or competitions

  • Recital and pianist fees

  • Sheet music

  • Accompaniment tracks

What does your Music Together® investment include?

  • Weekly 45 minute classes during either an 8, 10, or 12 week session.

  • Professional recording and songbook of the current song collection in both digital and hardcopy to use at home.

  • Experience four different song collections throughout the course of the year.

  • Access to educational content in the Family Music Zone and Music Together app.

  • Instruments to take home and make music with the whole family outside of class time.

What does your Musical Theatre Class & Show investment include?

  • Weekly classes

  • Vocal technique, harmonization, and music reading instruction

  • Dance training: stretching/strengthening, technique, and choreography

  • Acting training: improvisation, scene work, and character building

  • Performances in Birchwood Performing Arts shows with 2 complimentary tickets per student per show

Important: Casting Information for Musical Theatre Class Shows

All casting decisions are made solely at the discretion of the director and are final. The following apply without exception:

  • Being a current or returning Birchwood student does not guarantee priority casting in any production.

  • Not receiving the role you wanted and/or disagreement with a casting decision is not grounds for a refund or credit of any kind.

  • Students who withdraw from a class after receiving casting results are subject to the standard Musical Theatre cancellation policy below. No exceptions.

Summer Private Lessons

Lessons will continue over the summer. If you will be gone for an extended period of time we can either create a custom lesson package for you or you can put down a $300 deposit per student to secure your spot for the fall. If you do not take lessons over the summer or put down a deposit we cannot guarantee you a spot in the fall.

We will be closed the following dates.

  • Independence Day - July 4, 2026

  • Labor Day - September 7, 2026

  • Thanksgiving Break - November 23-27, 2026

  • Winter Break - December 21-January 3, 2027

  • Spring Break - March 15-19, 2027

  • Memorial Day - May 31, 2027

  • Independence Day - July 4, 2027

If your teacher is available to teach during these closures we will send you an email letting you know that there are lesson slots available.

Private Lesson Cancellation & Reschedule Policy

  • You may cancel or reschedule your lesson for any reason up to 24 hours before your lesson time. This must be done by you via Acuity — find your confirmation email or log into your account.

  • We cannot guarantee available slots for rescheduling. Availability depends entirely on your instructor's schedule.

  • If you cancel or fail to appear within 24 hours of your lesson, no make-up lesson, refund, or credit will be issued — for any reason.

  • Upon request prior to your scheduled time, we will email you activities to work on.

  • All lesson subscription cancellations must be submitted through your Acuity account. We do not issue refunds for subscriptions that remain active because a cancellation was not completed through the portal. We cannot process cancellations submitted by email or text.

Music Together® Cancellation & Reschedule Policy

  • You may cancel your enrollment at any time by emailing info@birchwoodmusic.com or texting (512) 641-3653.

  • To reschedule to another class due to illness or another reason, at least 24 hours notice is required. Reschedules are subject to available space and cannot be guaranteed.

  • We do not offer refunds for any reason. If you need to cancel more than 4 classes in a session, we will offer a credit toward the next session upon request.

Musical Theatre Cancellation & Reschedule Policy

  • Refund eligibility is based strictly on when written notice of cancellation is received:

    • 4+ weeks before audition due date - 100%

    • 3 weeks before audition due date - 75%

    • 2 weeks before audition due date - 50%

    • 1 week before audition due date - 25%

    • On or after the audition due date - No refund or credit for any reason

  • There are no exceptions to this schedule. Dissatisfaction with casting, role assignment, or any production decision does not qualify for a refund at any point.

  • All conflicts must be communicated by the callback date. Last-minute cancellations are not accepted except for illness, emergency or unavoidable school conflict.

  • If you are ill, notify us as soon as possible and we will provide any information you missed.

Teacher Absences

  • If your teacher needs to miss one of your scheduled private lessons you will be offered either a rescheduled lesson or a refund for this one lesson depending on the circumstance of the absence.

Payment

  • All classes are billed on a monthly basis on the date of your first subscription payment.

  • There will be a yearly 3% tuition increase to combat inflation that goes into effect on September 1st.

Communication

Illness

  • If you are taking in-person lessons or classes and you or a family member are sick please do NOT come to in-person lessons.

  • We reserve the right to turn you away at your lesson or class if you arrive sick and it will count as a no call/no show and you will not have the option to reschedule.

  • If you are ill, please utilize one of the following options

    • Reschedule your lesson or class up to 24 hours prior to your scheduled lesson time. Use this time to rest!

    • If you take private lessons and are only mildly ill but feel well enough to sing, play piano, or do some music theory, please text (512) 641-3653 at least 6 hours prior to your lesson to set up a Zoom call at your usual lesson time that day.

    • If you fall ill within 24 hours of your lesson or class time and to not feel well enough to hop on a Zoom call, please send us a text or email letting us know that you’d like an asynchronous lesson sent over and we will complete that during your regularly scheduled lesson time.

  • Lessons cancelled for any reason within the 24 hours prior to your lesson will be considered a no call/no show and will not be rescheduled.

Tech Issues

  • Some days we may have tech issues with Zoom or Google Meet for any number of reasons. We will establish a backup lesson platform together and if that fails. to work, a video lesson to be done asynchronously will be substituted.

Tardiness

  • If you are running late your lesson will not be extended past the regular end time.

  • Please text the business number as soon as you know you will be late.

Inclement Weather

  • In the case of inclement weather, private lessons will be taught online via Zoom or Google Meet at your regular lesson time.

  • In the case of inclement weather classes will be rescheduled to another date.

Discontinuing Lessons

  • We ask for 30 days written notice before discontinuing lessons or classes, as your spot is reserved for the full school year (September–May).

  • There are no refunds or credits for missed or cancelled private lessons.

  • If you discontinue Music Together® with 30 days notice, we will apply a credit for remaining classes to the next semester.

  • If you discontinue Musical Theatre classes & shows after the audition due date, no refund or credit will be issued for any reason.